RolePrint Exit™ for Microsoft 365 — Patent-pending proprietary solution. Revolutionary approach to post-exit role intelligence.
Post-exit role intelligence. Documented.
Reconstruct what departed employees did using up to 180 days of Microsoft 365 activity. Seven stakeholder-ready deliverables—executive briefs, successor plans, role definition, governance evidence.
Seven deliverables
Executive briefs, HR docs, governance evidence—from one analysis.
180 days of evidence
Activity from Microsoft 365—no interviews, no guesswork.
Powered by Microsoft 365
Data comes from your existing M365—secure, familiar, no new systems.
Every departure creates hidden operational risk.
Without evidence, teams fall back on memory, scattered docs, and crisis-mode backfills.
RolePrint Exit™ shows the tools, files, SharePoint sites, meetings, and collaborators the person actually used—plus objective evidence for Legal about what they did before they left. All from your Microsoft 365, in a secure way.
Tribal knowledge disappears in weeks—and the “how” never makes it into documentation.
Potentially risky downloads or sharing patterns surface only after Legal is pulled in.
Successors spend 60–90 days reverse-engineering a role that should have been clear on day one.
Hiring teams reuse generic job descriptions instead of what the role actually became.
Critical workflows fail because no one knew they existed—or where they lived.
Sensitive data moves to personal accounts or external parties without objective evidence for review.
IT inherits orphaned projects, access sprawl, and control gaps long after the handoff.
Exit interviews capture intent—not operational reality.
External contact patterns show up in investigations, not prevention and governance.
New hires realize the job posting didn’t match reality—after momentum is already lost.
RolePrint™ reconstructs the role from up to 180 days of Microsoft 365 evidence—and surfaces objective evidence that may warrant review—so knowledge doesn’t walk out the door.
Four insights that make transitions predictable.
Replace assumptions with evidence—so exits and backfills don’t become fire drills.
The Role, As It Was Actually Run
Not a template—reality. Responsibilities, cadence, and day-to-day scope reconstructed from Microsoft 365 evidence so you can hire and backfill with confidence.
Where the Knowledge Lives
The files, sites, channels, and collaborators that mattered most—so successors know where to start and what to protect.
Workflow Stability + Automation Targets
Identify fragile manual processes and repeatable patterns you can standardize or automate—turning turnover into an operational upgrade.
Governance Evidence for Review
Neutral, evidence-based indicators that may warrant follow-up—designed to support HR/Legal review without accusation or speculation.
From digital exhaust to handoff you can run.
Your Microsoft 365 environment already contains the story of how work gets done. RolePrint™ turns it into a clear blueprint for the next operator.
Data from your Microsoft 365
RolePrint™ reads activity from your M365—tools, files, SharePoint sites, meetings, collaborators—so you see the actual activity. Secure. No new systems.
Reconstruct the Role
Evidence-based analysis reveals responsibilities, cadence, and dependencies—and surfaces objective evidence that may warrant review.
Deliver Decision-Ready Outputs
Actionable reports and playbooks delivered in a format stakeholders can use immediately.
Governed Sharing
Role-based access ensures the right people see the right outputs—nothing more.
How it works
Create a case. RolePrint™ uses your Microsoft 365 to show the tools, files, meetings, and collaborators the person actually used. Get reports for HR, Legal, and managers. Five steps. Secure. Easy to understand.
Works like a Microsoft 365 app—see the actual activity
Create a case, run analysis, and get reports. RolePrint™ uses your existing Microsoft 365—SharePoint, OneDrive, Exchange, Teams—to show the tools, files, meetings, and collaborators the person actually used. HR, Legal, and managers get reports by audience. Secure. No interviews. No guesswork.
Get startedFamiliar interface. Data from your Microsoft 365. Secure.
Create a case
Enter the employee or engagement. HR confirms authorization. Simple, like creating a ticket.
Run analysis
RolePrint™ reads activity from your Microsoft 365—tools, files, SharePoint sites, meetings, collaborators. You see progress as it runs.
See the actual activity
View what they actually used: responsibilities, stakeholders, systems, documents, meetings. No technical background needed.
Generate reports
Get reports by audience—HR, Legal, managers. Each report ties back to Microsoft 365 evidence.
Share securely
Download PDFs by audience. Legal gets governance evidence; managers get the actual activity; HR gets handoff docs.
Why copilots can’t do this—
and why it matters.
A governed handoff system for post-transition. Evidence, auditability, stakeholder-ready documentation.
Capability
Generic AI Tools
Copilot, ChatGPT, etc.
RolePrint™
Handoff from evidence
Reconstructs 180 days of work
Requires manual extraction and ad-hoc prompting; coverage depends on what someone remembers to include.
Automated analysis of up to 180 days of Microsoft 365 activity to rebuild how work actually happened.
Defensible evidence trail
Outputs are not anchored to traceable provenance across systems, making decisions hard to defend.
Evidence-based reconstruction with traceable provenance designed for review and audit.
Post-exit governance
Not designed for post-exit controls, retention alignment, or time-bounded access.
Time-bounded access, RBAC, retention alignment, and complete audit logging built in.
Dependency mapping across workloads
Doesn’t automatically map the role’s real dependencies across M365 workloads and collaboration patterns.
Maps files, sites, tools, and stakeholders via deep Graph integration to show what the role depends on.
HR/Legal-ready transition documentation
Typically produces generic summaries and templates that are inconsistent and hard to standardize.
Produces transition-ready documentation designed for HR/Legal review—without prompt engineering.
High-volume activity intelligence
Struggles to connect patterns across large volumes of activity without heavy manual work.
Detects patterns and single points of failure across high-volume activity.
RolePrint™ isn’t “AI with access.” It’s a governed handoff system. Evidence, auditability, time-bounded access.
What makes it enterprise-grade
Microsoft 365 evidence layer
Unified logs and activity across workloads—handoff based on what happened, not what was remembered.
Governance first
Post-exit authorization, time-bounded access, retention alignment, and audit logging for HR, IT, and Compliance.
Transition intelligence
Dependencies, single points of failure, and handoff gaps from activity patterns—successors ramp faster.
Built for the moment that matters most
A handoff platform for exits and transitions—when institutional knowledge is most at risk.
Copilot asks:
“How can I help you be more productive?”
RolePrint™ delivers:
“Here’s what they did, what it depends on, and what the next person needs to succeed.”
Reports for HR, Legal, and managers—from the actual activity.
RolePrint Exit™ shows the tools, files, SharePoint sites, meetings, and collaborators the person actually used—plus evidence for Legal about what they did before they left. Seven reports from your Microsoft 365. Secure. Easy to understand.
RolePrint Exit™
7 reports available
Executive Brief
- →Handoff risk at a glance
- →Critical dependencies & single points of failure
- →Governance posture and recommended next steps
Role Handoff Report
- →Responsibilities derived from evidence
- →Cadence, stakeholders, and collaboration context
- →Workflows mapped to where knowledge lives
Governance & Risk Report
- →Pre-exit download and sharing anomalies (for review)
- →Atypical external sharing or access patterns
- →Evidence-backed, neutrally worded findings
Tool & Dependency Report
- →High-impact sites, channels, and workspaces
- →Key files/folders and where they're used
- →Tooling and system touchpoints
Workflow Stability & AI Opportunity
- →Fragile manual steps and bottlenecks
- →Standardization and automation candidates
- →AI-assist opportunities with guardrails
30-60-90 Successor Plan
- →Day-one orientation and priorities
- →Phased handoffs by timeframe
- →Grounded in real workflow dependencies
Replacement-Ready Role Definition
- →Hiring-ready role narrative
- →Evidence-based skills, tools, and scope
- →Interview and onboarding prompts
Data from your Microsoft 365—in a very secure way. RolePrint™ uses your existing M365—SharePoint, OneDrive, Exchange, Teams—to provide the data. Coverage varies by tenant configuration. Private 1:1 content may be excluded by organizational policy.
Data from Microsoft 365—in a very secure way
RolePrint Exit™ is a patent-pending proprietary solution—a revolutionary approach. It uses your existing Microsoft 365—SharePoint, OneDrive, Exchange, Teams—to show what they used and evidence for Legal. No new systems. Read-only. Clear boundaries.
Post-exit only
Used only after a confirmed departure. RolePrint™ is for handoff and transition—not employee monitoring. HR and Legal can trust the boundaries.
Read-only by design
Analyzes evidence without modifying data. No editing, no writing. Read-only visibility.
Retention-aligned lifecycle
Time-bounded analysis and automatic expiration aligned to your policies. Sensitive transition data isn’t left to sprawl.
Reports by audience
HR gets handoff docs; managers get the actual activity; Legal gets governance evidence. Each audience sees what they need—plain and easy to understand.
Complete audit trail
Access, reports, and key actions logged for review. Traceability for security teams.
No impersonation
No “act as the user,” no spoofing, no masquerading. Analysis is performed through governed access paths.
Prove handoff in two weeks
RolePrint Exit™ uses your Microsoft 365 to show the tools, files, meetings, and collaborators the person actually used—plus evidence for Legal. In two weeks: run three exit cases, get reports for HR, Legal, and managers. Secure. Easy to understand.
Take the next step with RolePrint™
Microsoft 365 E3/E5. Time-boxed pilot. Three exit reconstructions, stakeholder readouts, rollout plan. Don't let the playbook walk out the door.
Request a pilotWhat's included
Guided Microsoft 365 setup
Partner with your IT team to configure access and safeguards the right way—without disrupting operations.
Security and compliance review
Documentation and walkthroughs for your reviewers so approvals don’t stall the project late.
Three real reconstructions
Select three recent departures. Get role clarity, dependencies, and handoff readiness—based on evidence.
Stakeholder readouts
Structured readouts for HR, managers, and compliance. Your team learns how to operationalize the outputs.
2-week timeline
Access and guardrails
Identity integration and review with your security team. Clear boundaries from day one.
First reconstruction—see the actual activity
See the tools, files, SharePoint sites, meetings, and collaborators the person actually used—plus reports for HR, Legal, and managers. Like a Microsoft 365 app.
Repeat and compare
Two more analyses. See patterns, fragility, and handoff risks across roles—not anecdotes.
Executive decision
Results review, value summary, and rollout plan—or a clean exit if it’s not a fit.
Take the next step with RolePrint™. Don’t let it take the playbook.
Microsoft 365 E3/E5. Time-boxed pilot. Three reconstructions, stakeholder readouts, rollout plan.